You want to wake up and look forward to going to work. You want to feel heard, and you want to know that your work matters. We work hard to make sure Chapman is all those things! Every day, our people have opportunities to grow, to try new things, and to take on greater responsibility. Not to mention that we have a lot of fun together too.

Chapman Construction/Design is big enough to provide you all the benefits, support, and training you will need, but small enough to advance as high as your skills will take you.

Job Summary: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office.  They will support managers and employees through a variety of tasks related to organization and communication.  They will provide a friendly and professional company image through in-person, phone and email.  The Administrative Assistant will collaborate with marketing, IT, and the project management departments with various activities.

ESSENTIAL FUNCTIONS:

• Provide a friendly and professional company image through in-person, phone and email interaction
• Welcome and direct guests
• Maintain general office work areas, kitchen, lobby, break areas, and storage areas
• Maintain office & kitchen supplies
• Process incoming and outgoing mail and deliveries
• Assist PM staff with project-related material pick-up & deliveries
• Maintain phone system and internal staff contact lists
• Coordinate office equipment maintenance and service calls
• Maintain conference room schedules and PTO/sign-out schedules
• Perform database updates as needed and monitor internal email in-boxes ([email protected], [email protected]); respond or escalate inquires as necessary
• Coordinate food/drink for in-house client/meeting lunches
• Process wardrobe/promotional item requests and maintain inventory
• Assist with assembling project close-out packages
• Research/information gathering and database updates (for accounting, procurement, marketing, IT and project management departments)
  • Add new marketing & subcontractor contacts to database
  • Add events to events database
• Coordinate workstation setup and office tours for new employees
• Verify accuracy and finalize weekly field schedule
• Assist with the planning and organization of client and employee events
• Perform other duties as needed

MINIMUM REQUIREMENTS (EDUCATION/EXPERIENCE/CERTIFICATES/LICENSES): 

• Bachelor’s degree from a four-year college; or two to three year’s related experience and/or training; or equivalent combination of education and experience.
• Proficiency with computers and software (Word, Excel, PowerPoint, Email)
• Proficiency in data entry
• Excellent communication and organizational skills
• Act as a positive contributor to the team, culture and work environment, as well as a strong work ethic
• Ability to manage multiple projects simultaneously

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

• LANGUAGE SKILLS: Ability to read, write and speak English fluently. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situation.

PREFERRED QUALIFICATIONS:

• Prior experience working in an administrative business role

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• The employee must occasionally lift and/or move up to 15 pounds
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus
• The noise level in the work environment is usually moderate
• Driving or riding in vehicles for extended periods of time is occasionally required

EEO STATEMENT:

Chapman Construction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You want to wake up and look forward to going to work. You want to feel heard, and you want to know that your work matters. We work hard to make sure Chapman is all those things! Every day, our people have opportunities to grow, to try new things, and to take on greater responsibility. Not to mention that we have a lot of fun together too.

Chapman Construction/Design is big enough to provide you all the benefits, support, and training you will need, but small enough to advance as high as your skills will take you.

Job Summary: The Project Assistant (‘PA’) provides comprehensive support to the company’s project management and field supervisor staff on designated construction projects. The PA assists with a broad range of project-oriented activities to help move the project forward.

ESSENTIAL FUNCTIONS:

• Generate and track project activities, subcontractors, progress, and changes across multiple platforms
• Coordinate subcontractor activities; ensure timely completion of tasks and escalation of any safety concerns
• Track, organize and log all subcontractor documents to include bids, RFIs, purchase orders, submittals, change orders
• Generate, maintain, and update project directories
• Assist with applying for building permits
• Project document control: manage/organize/distribute project documents both electronic & hard copies for field & office staff. This includes plans, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
• Attend weekly meetings, generate minutes and distribute
• Collect all closeout information and assemble as built packages (hard & electronic copies)
• Participate in PA Day in the Field program
• Escalate any concerns, issues or delays relative to project work, subcontractor performance or other activities that may impact project completion
• Perform other functions as required

MINIMUM REQUIREMENTS (EDUCATION/EXPERIENCE/CERTIFICATES/LICENSES): 

• Possesses a high school diploma or equivalent
• Demonstrated efforts towards continued development and growth in the construction industry, continuing education, coursework and seminars
• A valid driver’s license and reliable transportation are required
• Participate in company-sponsored training programs, meetings and seminars
• Maintain necessary training certifications such as OSHA, CPR, etc.
• Complete a 30-hour OSHA training within one year of employment and ongoing as necessary

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

• LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general
• MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply the tools of technology to carry out mathematical
• REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized

PREFERRED QUALIFICATIONS:

• Experience working with project management software (Procore, Timberline, Microsoft projects, )
• Experience working with on-screen take-off software
• Experience reviewing construction documents (plans and specs)

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• The employee must occasionally lift and/or move up to 55 pounds
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus
• The noise level is the work environment is usually moderate
• Driving or riding in vehicles or extended periods of time is occasionally required
• Being present on active construction sites where outdoor weather conditions, fumes, dust, loud noise, power tools and heavy equipment is occasionally required

EEO STATEMENT:

Chapman Construction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You want to wake up and look forward to going to work. You want to feel heard, and you want to know that your work matters. We work hard to make sure Chapman is all those things! Every day, our people have opportunities to grow, to try new things, and to take on greater responsibility. Not to mention that we have a lot of fun together too.

Chapman Construction/Design is big enough to provide you all the benefits, support, and training you will need, but small enough to advance as high as your skills will take you.

Job Summary: The Project Manager (‘PM’) provides comprehensive support to the company’s project management and field staff teams on designated commercial construction projects. They assist in generating and tracking project initiatives, coordinate subcontractor activities, collect all closeout information, and generate project budgets and proposals.  The Project Manager assists in managing the financials of a project, generating construction schedules, and negotiating the final scope. The PM helps to ensure proper staffing on projects, assists in onboarding and training new employees, while maintaining the role of Chapman’s point person during interactions with subcontractors, design teams, vendors, and clients.

ESSENTIAL FUNCTIONS:

• Generate and track project activities, subcontractors, progress, and changes across multiple platforms
• Coordinate subcontractor activities; ensure timely completion of tasks and escalation of any safety concerns
• Track, organize and log all subcontractor documents to include bids, RFIs, purchase orders, submittals, change orders etc.
• Assist with applying for building permits
• Project document control: manage/organize/distribute project documents both electronic & hard copies for field & office staff. This includes plans, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
• Attend weekly meetings, generate minutes and distribute
• Collect all closeout information and assemble as built packages (hard & electronic copies)
• Escalate any concerns, issues or delays relative to project work, subcontractor performance or other activities that may impact project completion
• Maintain necessary training certifications such as OSHA, CPR, etc.
• Complete a 30-hour OSHA training within one year of employment and ongoing as necessary
• Generate project budgets and proposals
• Generate and send final construction project bids/proposals
• Review and qualify subcontractor proposals to ensure proper scope
• Assists in generating construction schedules
• Negotiation of final scope and pricing with subcontractors
• Generate subcontractor contracts for final signature by SPM/VP
• Review and compile subcontractor change order pricing and documentation for final signature by SPM/VP
• Work with workforce scheduling to ensure proper staffing
• Conduct subcontractor site reviews/meetings
• Create and properly vet RFIs to be sent to owner/design team
• Generate project pay applications for final signature by accounting department
• Follow up with clients on status of payments
• Manage the financials of a project and create monthly cost forecasts for review with senior staff
• Review and vet client contracts for final execution by contracts department
• Coordinate and collect all affidavits, test reports and paperwork required for final inspections/project closeout
• Run project job meetings as Chapman representative
• Attend business development events as a company representative
• Attend project/client interviews as a company representative
• Take part in onboarding and training of new employees with Project Controls Manager
• Point person for managing client expectations
• Point person for coordination with design teams
• Provide staff feedback for career development
• Partake in interviews of potential new hire candidates
• Foster a work environment open to employee input and idea-sharing
• Perform other functions as required

MINIMUM REQUIREMENTS (EDUCATION/EXPERIENCE/CERTIFICATES/LICENSES): 

• Four-year degree from college or university; and four years related experience in the construction industry
• Demonstrated efforts towards continued development and growth in the industry, continuing education, coursework and seminars
• A valid driver’s license and reliable transportation
• Ability to thoroughly read and interpret construction plans and specifications
• Experience with on-screen take-off software
• Experience working with project management software (Procore, Timberline, Microsoft projects, etc.)
• Experience being the primary contact and running all aspects of a construction project
• Experience with contract negotiations with subcontractors and owners
• Experience with coordinating and maintaining consistent communication with multiple subcontractors
• Experience managing all financial aspects of a construction project
• Estimating experience

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

• LANGUAGE SKILLS: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors.
• MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference. Ability of apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• REASONING ABILITY: Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

PREFERRED QUALIFICATIONS:

• Experience with CAD and/or BIM
• Massachusetts construction supervisor license

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• The employee must occasionally lift and/or move up to 55 pounds
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus
• The noise level is the work environment is usually moderate
• Driving or riding in vehicles or extended periods of time is occasionally required
• Being present on active construction sites where outdoor weather conditions, fumes, dust, loud noise, power tools and heavy equipment is occasionally required

EEO STATEMENT:

Chapman Construction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You want to wake up and look forward to going to work. You want to feel heard, and you want to know that your work matters. We work hard to make sure Chapman is all those things! Every day, our people have opportunities to grow, to try new things, and to take on greater responsibility. Not to mention that we have a lot of fun together too.

Chapman Construction/Design is big enough to provide you all the benefits, support, and training you will need, but small enough to advance as high as your skills will take you.

Job Summary: This position is intended to prepare field employees for the role of Construction Supervisor. It is a support role and an opportunity to obtain the skills and knowledge necessary to supervise construction projects. The ability to work effectively with a diverse group of individuals is required as you may be helping to lead crews of various ages and skill sets. As an assistant, you will help oversee daily activities in addition to self-performing tasks based on the needs of the project.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty proficiently.  The requirements needed include:

• Assist on construction site and with all daily operations including but not limited to safety, scheduling, managing subcontractors, coordination and quality of construction
• Assist in maintaining accurate project schedule while working with project team to ensure timely project execution
• Ensure Chapman’s programs related to quality, project standards, and sustainable construction
• Facilitate quality results while providing the highest level of customer service
• Represent Chapman Construction with owners, architects, vendors and subcontracts in a professional and courteous manor
• Create and maintain established relationships with project team through effective communication and problem-solving skills
• Adheres to and enforces Chapman safety procedures and policies
• Estimate height, width, length and other proportions
• Understand blueprints or instruction from supervisors
• Use levels, rules, framing squares and laser equipment to ensure dimensional integrity
• Work with materials such as wood, plastic, fiberglass, or drywall
• Utilize hand and power tools
• Join materials with nails, screws, staples, or adhesives
• To perform this job successfully, an individual must be able to perform each essential duty proficiently.  The requirements needed include:
• Install partitions, doors, frames and other interior finishes

MINIMUM REQUIREMENTS (EDUCATION/EXPERIENCE/CERTIFICATES/LICENSES): 

• High school diploma or equivalent
• 2 years construction experience
• Demonstrated efforts towards continued development and growth in the industry, continuing education, coursework and seminars
• Participates in mandatory company-sponsored training programs and monthly meetings
• Possesses a valid driver’s license
• Basic understanding of construction plans and specifications
• Completes an Adult CPR/First Aid Certification within one year of employment
• Completes a 30-hour OSHA training course within one year of employment
• Familiar with personal computers and basic computer programs

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

• LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply the tools of technology to carry out mathematical computations.
• REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• While performing the duties of the job, the employee is regularly required to use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk.  The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or and crawl.
• The employee must occasionally lift and/or move up 75 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of the job, the employee frequently works in precarious places and may be in outside weather conditions, and exposed to the risk of electrical shock, and vibration. The employee occasionally works near moving mechanical parts and is occasionally exposed to dust, paint fumes, odors, mold, wet and/or humid conditions, toxic and caustic chemicals, extreme cold, and extreme heat.
• Occasionally required to sweep floors, pick-up trash, empty barrels and hampers, unload delivery trucks, manually move material, dig holes or trenches and perform select demolition tasks

EEO STATEMENT:

Chapman Construction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You want to wake up and look forward to going to work. You want to feel heard, and you want to know that your work matters. We work hard to make sure Chapman is all those things! Every day, our people have opportunities to grow, to try new things, and to take on greater responsibility. Not to mention that we have a lot of fun together too.

Chapman Construction/Design is big enough to provide you all the benefits, support, and training you will need, but small enough to advance as high as your skills will take you.

Job Summary: The Assistant Project Manager (‘APM’) provides comprehensive support to the company’s project management and field supervisor staff on designated construction projects. The APM assists with a broad range of project-oriented activities to help ensure that the project is completed within prescribed time frame and funding parameters.  They are accountable for effectively coordinating with project staff (project management, field staff, and accounting) to stay abreast of project progress as well as to ensure completion of responsibilities; includes coordination with subcontractors, as well as design professionals (architects, engineers, consultants etc.).

ESSENTIAL FUNCTIONS:

• Generate and track project activities, subcontractors, progress, and changes across multiple platforms
• Project document control: manage/organize/distribute project documents both electronic & hard copies for field & office staff. This includes plans, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
• Track, organize and log all subcontractor documents to include bids, RFIs, purchase orders, submittals, change orders etc.
• Take part in onboarding and training of new Project Assistant employees with Project Controls Manager
• Coordinate subcontractor activities; ensure timely completion of tasks and escalation of any safety concerns
• Attend weekly meetings, generate minutes and distribute
• Collect all closeout information and assemble as built packages (hard & electronic copies)
• Generate, maintain, and update project directories
• Escalate any concerns, issues or delays relative to project work, subcontractor performance or other activities that may impact project completion
• Review and qualify subcontractor proposals to ensure proper scope
• Review and compile subcontractor change order pricing and documentation for review with PM
• Generate subcontractor contracts for final approval by PM/SPM staff
• Assist in generating of project budgets and proposals
• Assist in generating of construction schedules
• Conduct subcontractor site reviews/meetings
• Create and properly vet RFIs to be sent to owner/design team
• Generate project pay applications for final approval by PM/SPM staff
• Coordinate and collect all affidavits, test reports and paperwork required for final inspections/project close out
• Occasionally run project job meetings with oversight by PM/SPM
• Attend business development events as a company representative
• Attend project/client interviews as a company representative
• Perform other functions as required

MINIMUM REQUIREMENTS (EDUCATION/EXPERIENCE/CERTIFICATES/LICENSES): 

• Possesses a four-year degree from college or university; and/or two years related experience and/or training in the construction industry
• Demonstrated efforts towards continued development and growth in the industry, continuing education, coursework and seminars
• A valid driver’s license and reliable transportation are required
• Experience with reading and interpreting construction plans and specifications
• Experience with on screen take off software
• Experience working with project management software (Procore, Timberline, Microsoft projects, etc.)
• Participate in company-sponsored training programs, meetings and seminars.
• Maintain necessary training certifications such as OSHA, CPR, etc.
• Complete a 30-hour OSHA training within one year of employment and ongoing as necessary

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

• LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply the tools of technology to carry out mathematical computations.
• REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PREFERRED QUALIFICATIONS:

• Experience coordinating with subcontractors
• Experience managing the financials components within the project
• Experience with project management software.

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer
• The employee must occasionally lift and/or move up to 55 pounds
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus
• The noise level is the work environment is usually moderate
• Driving or riding in vehicles or extended periods of time is occasionally required
• Being present on active construction sites where outdoor weather conditions, fumes, dust, loud noise, power tools and heavy equipment is occasionally required

EEO STATEMENT:

Chapman Construction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.